School operations, made easier

Well-managed schools run on TotoTab.

One operating system for learner records, fees, classes, parent communication, pickup notes, school setup, and staff-ready AI.

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6connected school workflows5role-aware workspaces1learner record at the center
Today at Greenfield JuniorAdmin view
Active learners286
Parent reach94%
Balance dueKES 42,50012 reminders ready
Class updateGrade 4 BlueHomework sent to 38 parents
Pickup note3:40 PMGuardian change approved
Next best actionInvite parents for the imported Grade 4 learners and review finance reminders before sending.
The shift

From scattered school work to one operating rhythm.

Before

Records spread across paper books, WhatsApp threads, spreadsheets, and memory.

With TotoTab

Every learner, guardian, fee, update, and note lives in one permission-aware record.

Before

Finance teams chase balances without seeing family context or promises.

With TotoTab

Balances, reminders, promises, and receipts stay connected to the child and guardian.

Before

Teachers, admins, and parents all receive more noise than next steps.

With TotoTab

Each role opens TotoTab and sees the few actions that matter for their day.

Platform view

The learner record sits at the center of the school system.

Every workflow becomes stronger when guardians, classes, fees, notes, documents, and communication share the same operating record.

Learner recordOne child viewGuardians, class, fees, notes, documents
School setup
Learners and guardians
Classes and assignments
Finance
Parent portal
Settings and permissions
Explore product
Role workspaces

Each team gets a focused surface, not the whole system at once.

TodayAdmin command
286 learners
  • Setup review complete
  • 12 guardian records need contacts
  • Finance reminders ready
BalancesFinance desk
KES 42,500
  • 8 promises due this week
  • 24 receipts posted
  • Grade 4 reminders drafted
Grade 4 BlueClassroom
38 families
  • Homework posted
  • Worksheet attached
  • 2 learners need follow-up
Family viewParent portal
2 children
  • Homework due Friday
  • Fee promise active
  • Pickup note confirmed
AI and intelligence tools

School management signals that help teams act earlier.

TotoTab intelligence turns everyday school data into calm, practical prompts for admins, finance teams, teachers, and family communication.

Fee risk radar12 accounts

Spot fee plans, balances, petty cash movements, promises, and reminder history that need finance attention.

Finance follow-up
Parent sentiment3 concerns

Summarize family replies, unread updates, and repeated concerns so admin teams can respond with context.

Transport and homework
Attendance signals7 learners

Turn repeated absence patterns into a simple watchlist for class teachers and office follow-up.

Two-day pattern
Teacher workload4 classes

See classes with pending posts, assignments, or report comments so academic teams can support staff early.

Drafts waiting
AI drafting deskReady

Curate assignments, draft homework summaries, prepare consent forms, shape report comments, and support admin updates.

Assignments and reporting
Consent tracker31 signed

See which parents signed, who submitted, and which responses need clarification without chasing separate forms.

Consent checklist
School day briefing08:00

Start the day with the signals that matter: balances, pickup notes, class updates, parent replies, and AI suggestions.

Daily brief
Operating cards

Beautiful surfaces for the school work that usually gets messy.

Every card represents a workflow TotoTab keeps connected: the learner, the fee trail, the family, the classroom, pickup context, and launch readiness.

Learner record
Grade 4 Blue2 guardiansKES 8,500 balance

A single child profile for guardians, class placement, balances, documents, pickup notes, and staff context.

Finance trail
Fee plansPetty cash24 receipts

Fee items, fee plans, petty cash, reminders, payment promises, receipts, and balances stay tied to the school finance trail.

Parent communication
94% reachConsent sent3 clarifications

Send updates, consent forms, and school requests with the right child context so families can act inside the app.

Pickup context
3:40 PMApprovedFront desk

Keep dismissal notes, approved guardian changes, and front-office context visible without turning TotoTab into live tracking.

TotoTab AI
DraftReviewSend later

Draft class notes, quizzes, consent forms, report comments, family messages, and admin summaries with review boundaries.

Consent workflow
CreateSignChecklist

Create and design consent forms, use AI to refine them, send to parents, collect signatures, and track submissions.

Launch control
ProfileImportInvite

Move from profile setup to imported learners, module review, permission checks, and family invitations in one rollout path.

School-day journey

Designed around the rhythm of an actual school day.

7:30Learners arrive

Front office updates records and pickup context before classes begin.

10:15Class work moves

Teachers post updates, attach assignments, and keep learner context close.

1:00Finance follows up

Fee reminders and payment promises stay tied to balances and receipts.

3:40Families get clarity

Parents see homework, fees, updates, and school signals in one focused view.

Launch pricing

KES 18,000 per 300 active learners.

Start with the core operating system, then layer in AI and future modules as the school grows.

View pricing
KES 18Kper launch batch
  • Core school setup and launch flow
  • Learners, guardians, classes, finance, and parent portal
  • Role-aware navigation and operating permissions
  • Launch foundation for AI and future modules
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The TotoTab dream

Less chasing records. More care around every child.

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